Otter.ai Alternatives (2026): Free Plans, Prices and Where Your Notes End Up

Which Otter.ai alternative is right depends on why you’re leaving Otter. Fathom has the most generous free plan, with unlimited recordings and transcripts. Fireflies covers over 100 languages and takes audio file uploads. If you don’t want a bot in the call, Granola transcribes from your own computer. tl;dv suits teams that share clips of their calls and want their data kept in Europe. And if your meetings are with clients and the notes should end up on the client’s record, Dovio is a CRM with its own notetaker.

Prices are per user per month and were checked on each vendor’s own site on November 10, 2026. tl;dv lists its prices in euros. Granola bills Business monthly only. Dovio is a CRM, so its price covers the whole CRM as well as the notetaker. Starter includes five hours of AI meeting time per user a month, and Pro includes thirty.

We build Dovio, a CRM with its own notetaker, made for people whose meetings are mostly with clients. Want your next client meeting written up in your CRM? Try Dovio free. It’s a 14-day free trial, no card required.

Why people look for an Otter.ai alternative

Usually it’s the limits. Otter’s free Basic plan gives you 300 transcription minutes a month, only shows the first 30 minutes of each conversation’s transcript, allows 3 audio or video imports for the lifetime of the account, and only shows your 25 most recent conversations.

Pro costs $8.33 per user per month billed annually, or $16.99 monthly. It raises the limits to 1,200 minutes a month and meetings of up to 90 minutes, with 10 file imports a month. Unlimited meetings, up to 4 hours each, start on Business at $19.99 per user per month billed annually, or $30 monthly. If you see Pro at half price on Otter’s pricing page, check the footnote: that offer is only valid with an India-issued credit card.

Two other reasons come up often:

• Language. Otter’s help center lists 17 transcription languages, and its pricing page names 6. If your meetings are in Swedish, Danish or Norwegian, for example, Otter doesn’t list them.
• Where the data lives. Otter says it stores data on AWS in the US West region. Some European teams would rather keep meeting recordings in the EU.

What Otter still does well

Before you switch, it’s worth knowing what Otter covers that some alternatives don’t. It records from your Mac or Windows desktop without a bot, from its phone app, or from the browser, and you can capture photos of a whiteboard or slides during a recording. It transcribes imported audio and video files. Its notetaker can join your Zoom, Google Meet and Microsoft Teams meetings from your calendar, and you can limit that to meetings you organize or meetings with an outside guest. Otter AI Chat answers questions across your meetings. Its paid plans sync notes to Salesforce and HubSpot, for one user on Pro and up to five on Business.

If the minute cap is your only problem, Business removes it. For anything else, the alternatives below are worth a look.

Fathom: the most generous free plan

Fathom’s free plan has no cap on recordings, transcripts or storage, and it transcribes 38 languages. The cap is on the AI: advanced summaries are limited to your first 5 calls each month. After that you still get Fathom’s general summary.

It records Zoom, Google Meet and Microsoft Teams calls on Mac and Windows, and you must be in the call yourself. On Mac you can choose bot-free recording, still in beta. Its iPhone app records in-person conversations. It doesn’t transcribe uploaded files.

Premium is $16 per user per month billed annually, or $20 monthly, and adds unlimited advanced summaries, action items and follow-up email drafts. Team is $15 per user per month billed annually ($19 monthly), with a 2-user minimum, and Business is $25 per user per month billed annually ($34 monthly), also with a 2-user minimum. Fathom syncs to HubSpot, Salesforce and Close. In HubSpot, action items can become tasks. Writing call insights into specific CRM fields is a Business feature.

Pick Fathom if you record a lot of calls and want to pay nothing, or little, to keep them all.

Fireflies.ai: languages, uploads and integrations

Fireflies lists transcription and summaries in more than 100 languages, the widest range here. Its bot joins Zoom, Google Meet, Microsoft Teams, Webex and other platforms, the phone app records in-person conversations, and you can upload MP3, MP4, WAV or M4A files.

Pro is $10 per seat per month billed annually, or $18 monthly, with 8,000 minutes of storage per seat and meetings of up to 2 hours. Business is $19 billed annually, or $29 monthly, with unlimited storage and meetings of up to 3 hours. The free plan has 400 minutes of storage and meetings of up to 2 hours.

Keep an eye on AI credits. Every plan comes with a one-time pool of credits (20 on Free and Pro), and features such as searching across all your past meetings with Global AskFred use them. On paid plans you can buy extra credits as an add-on, 50 for $5 a month billed monthly or $4 a month billed annually.

Saving meetings to HubSpot or Salesforce needs Pro. In HubSpot, Fireflies logs each meeting as a call and a note with the summary and action items, and it can create HubSpot tasks from the action items.

Pick Fireflies if you work in several languages, transcribe recordings as well as live calls, or need it to connect to many other tools.

tl;dv: clips, highlights and data in Europe

tl;dv says all its data centers are in Europe. It records Google Meet, Zoom and Microsoft Teams with a bot, or without one through its desktop app, and joins your calendar meetings automatically if you want it to. You can cut clips from a call and stitch moments from several meetings into one reel. You can also upload recordings of up to 3 hours, the same limit that applies to recorded meetings on every plan.

Pro is €18 per seat per month billed annually (€216 a year), or €29 monthly. Business is €29 billed annually, or €39 monthly. Only members who need paid features count as seats. The free plan gives full AI notes for your first 10 meetings. After that, only the first 10 minutes of each meeting get automatic notes, and recordings are kept for 3 months. tl;dv says these free limits are for the lifetime of the account and don’t renew each month.

tl;dv sends meeting notes to HubSpot, Salesforce, Pipedrive, Zoho and monday.com. Pipedrive needs Pro or above, and setting up workflows for the whole team needs Business.

Pick tl;dv if your team shares moments from calls more than full transcripts, or you want your recordings stored in Europe.

Granola: notes without a bot in the call

Granola never joins the meeting. The desktop app on Mac or Windows transcribes whatever audio plays through your computer, so it works with Zoom, Google Meet, Teams or any other meeting app. The phone apps, on iPhone and Android, transcribe conversations in the room.

Granola doesn’t record or save audio or video, so there’s no recording to replay later, only the transcript and notes. It transcribes 31 languages on desktop.

Basic is free and shows the last 30 days of notes. Business is $14 per user per month, billed monthly, and adds unlimited history, follow-up email drafts after external meetings, and integrations with Attio, HubSpot and Affinity. Salesforce is on Enterprise, from $35 per user per month.

Pick Granola if a bot in the call puts people off and you don’t need a recording to replay.

Where your notes end up

Most Otter alternatives write a good summary. What happens to it next varies more than the feature lists suggest, and it matters if your meetings are with clients.

With a standalone notetaker you’re running two tools: one for your meeting notes and one for your client records. That works well when your CRM is already set up and the sync covers what you need. It’s more work when the CRM is a spreadsheet, or when the summary lands in the CRM but the follow-up email and the to-dos still sit somewhere else.

Dovio: if your meetings are with clients

Dovio is a CRM for small businesses with its own notetaker built in, so the meeting notes are saved in the same place as the client’s record, with no separate tool to sync. It fits consultancies, agencies and other service businesses whose meetings are mostly with clients.

• Joining. Paste a Zoom, Google Meet, Microsoft Teams or Webex link and Dovio’s notetaker joins right away. Once your calendar is connected, you can set it to join your Zoom, Google Meet and Teams meetings that have outside guests, or all of them. By default it only joins when you send it. On Zoom, Google Meet and Teams it posts a message in the meeting chat saying it’s recording. You should still ask your clients for consent before the call.
• Where the notes go. You get the transcript and a summary in the language the meeting was held in. Once your calendar is connected and the client is a contact in Dovio, the meeting shows on the contact’s page and the company’s page, next to your emails with them.
• Tasks. Dovio suggests tasks for your side of the table, linked to the client, with a deadline only when someone mentioned one in the meeting.
• Follow-up email. Dovio writes a follow-up email addressed to the outside guests on the calendar invite and saves it as a draft. Nothing is sent until you review it and press send. You, and any teammates who were in the meeting, get a short recap email with the summary and tasks.
• Fathom users. If you already record with Fathom, you can connect it to Dovio instead of using Dovio’s notetaker. Your new Fathom recordings come in with the same summary, tasks and draft follow-up, and they count toward your plan’s meeting hours.

Starter costs $19 per user per month billed monthly, or about $16 per user per month billed annually, and Pro costs $49 per user per month billed monthly, or about $41 per user per month billed annually. Starter includes five hours of AI meeting time per user a month, and Pro includes thirty. Need more meeting time? Add 10 hours for $12 a month.

Dovio is a CRM first, and a standalone notetaker serves some jobs better. Dovio’s notetaker doesn’t record in-person meetings or phone calls, and it doesn’t transcribe uploaded files. If you mostly want transcripts of internal meetings, lectures or interviews, or you don’t want a CRM at all, Otter, Fathom or Fireflies is the simpler choice. If you depend on a long list of integrations, Fireflies connects to more tools. See what happens after a meeting in Dovio, or compare plans on the pricing page.

How to choose

Start from what bothers you about Otter today.

• The free minutes run out. Fathom, if your calls are on Zoom, Meet or Teams and you don’t need file uploads.
• Your meetings aren’t in English, or you transcribe files. Fireflies.
• People don’t like the bot. Granola, or Fathom’s bot-free mode on Mac. Fireflies’ Chrome extension records Google Meet without a bot.
• Your team shares moments from calls, or you want data in Europe. tl;dv.
• Your meetings are with clients and the follow-up work is the hard part. Dovio, with the notes, tasks and a draft follow-up on the client’s record. For writing that email yourself, see our follow-up email templates.
• You only hit the 90-minute cap. Otter Business may be all you need.

All of these have a free plan or a free trial. Record two or three real meetings with the one you pick before you move your old notes.

Frequently asked questions

Sources

Every competitor price and feature above was checked on the vendor’s own pages on November 10, 2026.

• Otter.ai, pricing
• Otter.ai, Basic plan limits
• Otter.ai, supported languages
• Otter.ai, adding the notetaker to meetings automatically
• Otter.ai, HubSpot integration
• Otter.ai, data security and privacy
• Fathom, pricing
• Fathom, Free and Premium
• Fathom, supported devices
• Fathom, HubSpot integration
• Fireflies.ai, pricing
• Fireflies.ai, billing terms
• Fireflies.ai, Free plan
• Fireflies.ai, supported languages
• Fireflies.ai, HubSpot integration
• tl;dv, pricing
• tl;dv, security
• Granola, pricing
• Granola, subscriptions and billing
• Granola, transcription